Invoicing

Send professional invoices — straight from your gig.

You’ve played the gig. Now send the invoice. nGage.band lets you create, send, and track invoices without leaving the app — including a one-click invoice from any gig with financial details and contact details already filled in.

What it does

Create invoices from scratch
 Add line items, set fee and VAT (inclusive or exclusive), and add custom items like equipment rental or travel costs.

Create directly from a gig
Open any gig with a completed financial card and click “Create invoice.” The relation, fee, travel costs, and line items are prefilled. Adjust and save.

Send by email
Send the invoice as a PDF attachment directly from the app, using your band’s SMTP settings. The recipient sees it as coming from your band’s email address.

Track payment status
Invoices move through clear stages: open, sent, paid, and overdue. Mark as paid when the money arrives. Overdue invoices are flagged automatically.

Payment instructions on the PDF
Add your IBAN, BIC/SWIFT, account holder name, and payment instructions once in settings. They appear on every invoice PDF automatically.

How it works

  1. Configure payment instructions and IBAN once in Invoicing settings.
  2. Create an invoice — from scratch, or from a gig in one click.
  3. Add or adjust line items, fee, VAT, and any custom costs.
  4. Send the invoice by email as a PDF, or download it to send yourself.
  5. Track the status: open → sent → paid.
Creating from a gig

If you’ve logged financial details on a gig — fee, travel costs, extra items — you can generate an invoice directly from that gig’s financial card. The relation and all line items are prefilled. No double entry.

PDF and email

The invoice is generated as a PDF when you download or send it. It includes your band details, line items, VAT, totals, and your payment instructions. Send it directly from the app using your band’s SMTP, or download it to send yourself.

Payment status

Invoices have four statuses: open, sent, paid, and overdue. Overdue invoices (where the due date has passed and payment hasn’t been received) are flagged automatically in the list. Mark as paid manually when payment comes in.

Permissions

The financial card on gigs and the Invoicing module are both permission-controlled. Only band members with explicit permission can view or manage invoices — keeping financial details where they belong.